Job Description

Job Code:
19-083

Torrance, US-CA  90502

Employment Status:
FT 100 % for 40-hours per week (regular full-time benefits)

# of Openings:
1

Department:
Business Development - 1034

Minimum education requirements:
Bachelors degree

Salary Range:
Based on Qualifications & Experience

Last Updated:
8/29/19 2:01 PM

Required Skills & Qualifications:

  • BS degree in Life Sciences, Business or a related field of study or equivalent work experience
  • At least 6 months experience in a comparable position in an academia, research or medical center office environment
  • Previous experience with Tech Transfer highly desired
  • Excellent communication skills
  • Proficiency with Microsoft Office Suite (Word, Excel, Power Point, Outlook) required
  • Experience working with database systems, specifically Tech Transfer (Inteum ideal) desired
  • Ability to assess situations and re-prioritize throughout the day                                        
  • Ability to work in a busy environment with time sensitive deadlines                                  
  • Ability to work quickly and produce accurate work product

Description of Duties:

  • Provide Executive Assistant support to the department
  • Technology database management (the office currently using Inteum)
    • Intellectual property docketing and data entry
    • Update database with remarks from staff meetings to track assignments
    • Enter patent expense and license revenue into database
  • Provide accounting support to department:
    • Manage invoices from law firms, including invoice approvals from office staff
    • Keep internal records of all invoices and communicate with Accounting regarding the payment of invoices
    • Coordinate and pay patent annuities by patent deadlines through external annuity provider CPI
    • Process agreement related invoices
  • Planning and setting up meetings, including scheduling and arranging catering for events, fort example:
    • Bi-monthly Intellectual Property Review Committee
    • Assist with the Annual Innovation Showcase preparations
    • Manage Investigator Education seminars and visits from business development groups, trade organizations, etc.
  • Coordinate Business Development projects and generate reports

Application Instructions

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